Description
The Generative AI Specific Use Policy is a ready-to-deploy governance document that sets clear, tool-specific rules for generative AI systems — ChatGPT, Claude, Copilot, Gemini and similar — going beyond a general AI use policy to address content generation, hallucination risk, and IP/copyright exposure.
Built to the standard a Big-4 advisor would deliver, this editable Word document is aligned to ISO 42001, the EU AI Act, and the NIST AI RMF, and is ready to brand and issue to your team in under a day.
What’s included
- Fully editable Word document (.docx)
- Rules specific to generative AI: content generation, output verification, hallucination risk
- Guidance on intellectual property, copyright, and confidentiality exposure
- Aligned to ISO 42001, EU AI Act, and NIST AI RMF
Who it’s for
Compliance officers, CTOs, HR leads, and consultants who need generative-AI-specific rules that a general AI Acceptable Use Policy doesn’t cover in enough depth.
Key features of this generative AI use policy
A general AI Acceptable Use Policy covers AI broadly; generative tools create a narrower set of risks — hallucinated facts presented confidently, copyright exposure from AI-generated content, and staff pasting confidential data into a public chatbot. This policy addresses those specifically, rather than leaving staff to infer the rules from a general policy.
It’s designed to work alongside your AI Output Review & QA SOP and Intellectual Property AI Policy if you have them — this policy sets the tool-specific rules, those documents cover the verification and IP detail in full.
Unlike a generic AI policy, this one names the actual tools staff are likely using and gives concrete, tool-relevant guidance rather than abstract principles.
Frequently asked questions
What file format is this in?
A fully editable Microsoft Word (.docx) document, ready to add your branding.
Does this replace our general AI Acceptable Use Policy?
No — it’s scoped specifically to generative AI tools and designed to sit alongside a broader Acceptable Use Policy.
Is the poster set included?
Yes — this listing includes a companion poster set for physical/digital workplace display, reinforcing the key rules visually.
Instant digital download. Delivered as an editable Word document plus poster set. 7-day guarantee — if the document doesn’t fit your needs, let us know.
Why a generative AI specific use policy instead of a general AI policy
A general AI Acceptable Use Policy covers AI systems broadly, but generative tools like ChatGPT, Claude, Copilot, and Gemini raise questions a general policy usually doesn’t answer: who owns content an employee generates with a chatbot, how do you verify output before it’s used externally, and what happens when a tool hallucinates a fact in a client-facing document. This policy addresses those questions directly, so staff have clear rules for the specific tools they’re actually using day to day, rather than inferring them from a broader document.
Frequently asked questions
What file format is this policy in?
A fully editable Word (.docx) document, ready to add your branding and issue to staff.
Does this cover specific tools like ChatGPT or Copilot?
Yes. The policy addresses generative AI tools as a category — ChatGPT, Claude, Copilot, Gemini, and similar — rather than naming one vendor, so it stays current as tools change.
Is the poster set included or sold separately?
The editable staff guidelines poster set (A4 & Letter) is included at no extra charge as a companion to this policy.
Does this align with ISO 42001 and the EU AI Act?
Yes. The document is aligned to ISO 42001, the EU AI Act, and NIST AI RMF.
Instant digital download. Delivered as an editable Word document plus the companion poster set. 7-day guarantee.
