Description
The Data Classification for AI Policy is a ready-to-deploy governance document that defines how your organisation’s data — public, internal, confidential, and restricted — may be used with AI tools, so staff know exactly what can and can’t be pasted into ChatGPT, Claude, or other AI systems.
Built to the standard a Big-4 advisor would deliver, this editable Word document is aligned to ISO 42001, the EU AI Act, and the NIST AI RMF, and is ready to brand and issue to your team in under a day.
What’s included
- Fully editable Word document (.docx)
- A clear data classification framework (public, internal, confidential, restricted)
- Rules for what data tiers may and may not be used with AI tools
- Aligned to ISO 42001, EU AI Act, and NIST AI RMF
Who it’s for
Compliance officers, CTOs, data protection leads, and consultants who need clear data-handling rules for AI use without drafting a classification scheme from scratch.
Key features of this data classification for AI policy
Most staff don’t paste confidential data into AI tools out of recklessness — they do it because nobody has told them what counts as confidential in the first place. This policy fixes that with a simple four-tier classification and explicit rules for what each tier can and can’t be used with in an AI context.
It’s designed to work as the data-handling foundation beneath your AI Acceptable Use Policy and Prompt Engineering Guidelines — those documents reference “confidential data” and “sensitive information,” and this policy defines exactly what those terms mean in practice.
Unlike a generic data classification standard, this one is written specifically with AI use cases in mind — what’s safe to paste into a prompt, what needs redaction first, and what should never touch a third-party AI tool at all.
Frequently asked questions
What file format is this in?
A fully editable Microsoft Word (.docx) document, ready to add your branding.
Does this replace our general data classification policy?
Not necessarily — it can stand alone or extend an existing data classification scheme with AI-specific usage rules.
Can I adapt the four tiers to match our existing scheme?
Yes. The document is fully editable, so classification tiers and labels can be adjusted to match your organisation’s terminology.
Instant digital download. Delivered as an editable Word document. 7-day guarantee — if the document doesn’t fit your needs, let us know.
