Description
The AI Procurement & Vendor Selection Policy sets the rules for how your organisation evaluates and selects AI vendors and tools before they’re brought in-house — closing the gap where shadow AI and unvetted vendors usually slip through.
Built to the standard a Big-4 advisor would deliver, this editable Word document is aligned to ISO 42001 and complements your AI Vendor Risk Assessment Questionnaire and AI Tool Inventory Register, feeding directly into your AI Audit Checklist.
What’s included
- Fully editable Word document (.docx)
- Evaluation criteria for AI vendors and tools before procurement
- Approval workflow and sign-off requirements
- Aligned to ISO 42001
Who it’s for
Compliance officers, procurement teams, and CTOs who need a defensible, repeatable vendor selection process without building one from scratch.
Key features of this AI procurement and vendor selection policy
Most “shadow AI” risk doesn’t come from staff being reckless — it comes from a team quietly signing up for a new AI tool because there was no formal process stopping them. This policy closes that gap by setting a clear evaluation and sign-off step before any new AI vendor or tool gets adopted.
It covers the questions that actually matter before procurement: where does the vendor process your data, what happens to it, and does the tool meet your existing governance standards — not just a generic “is this a good tool” checklist.
Unlike a general procurement policy, this document is scoped specifically to the risks AI vendors introduce — data handling, model training on your inputs, and compliance exposure — and is designed to work alongside a Vendor Risk Assessment Questionnaire if you have one.
Frequently asked questions
What file format is this in?
A fully editable Microsoft Word (.docx) document, ready to add your branding.
Do I need a separate vendor risk questionnaire to use this?
No — it works standalone, though it’s designed to complement an AI Vendor Risk Assessment Questionnaire if you have one.
Can I adapt the approval workflow to my org?
Yes. The document is fully editable, so sign-off steps can be mapped to your actual approval chain.
Instant digital download. Delivered as an editable Word document. 7-day guarantee — if the document doesn’t fit your needs, let us know.
